A Multi-Location Automobile Dealership Group

Our client is a corporation of 69 car dealerships across Canada utilizing Cloudworks EPM Implementation services to achieve financial consolidation standardization, data accessibility and application stability in the face of rapid organizational growth.
Our client is a North American multi-location automobile dealership group currently operating 69 franchised dealerships, selling several brands in Canada, and a group located in Illinois. The group was going through a period of extensive organizational growth, causing challenges within their legacy EPM systems.
They had experienced strong growth in its business over several years, including many acquisitions, resulting in challenges for its financial consolidation tool in the areas of performance, data accessibility and application stability due to the increased organization size. Their financial reporting stakeholder team sought out a solution that would improve the pain points seen in their current solutions. The company was operating a file-based system that was very slow, had difficulties to get data in and out, as well as having other business units using different software. The scale of its operations evolving beyond what Excel-based budgeting solutions can offer.
Leveraging the integrated Oracle Cloud EPM suite, Cloudworks was able to offer a unified system spanning the company’s financial close, reconciliation and budgeting processes into one. Simultaneously, the suite addressed the performance issues and provided more robust solutions that can scale with AutoCanada’s long term growth.

Issues

  • Strong company growth caused challenges with application performance, stability data accessibility
  • Using a legacy file-based system which was slow and not standardized
  • Different software being used across the company
  • Operational scale outpaced an Excel based budgeting solution

Actions

  • The company selected Oracle's EPM suite of tools to enhance the capabilities of their financial close process and partnered with Cloudworks to support them in implementing the solution
  • Leveraging multiple applications within the EPM product suite, Cloudworks designed and configured a scalable, integrated solution enabling their team to execute their consolidation, close and reporting processes combining data for over 100 different entities in a decentralized ERP/chart of account environment

Results

ERP went live August 2019, and FCCS, ARCS and EPBCS going live later in 2019:
  • Solution continues to enable decentralized, store level ownership of chart of accounts with improved visibility to new accounts created at the store level
  • Enhanced reporting and analysis capabilities, fully integrated in Excel leveraging Microsoft Office Excel interface
  • Transition to digital account reconciliation binders for review and audit purposes, improved transparency and retention of reconciled/reported financial balances
  • Increased availability of store level data through standardized, automated integrations offering more frequent, up to date reporting and dashboard visuals of financial results as they take shape between close cycles
  • Transition into enterprise-level planning and budgeting suite with strategic modelling and comprehensive reporting capabilities.
  • Rapid adoption of EPM suite of tools is a success story of how Cloudworks can conveniently identify client’s gaps and align them to greater value add solutions

Client Success Stories

A Health Sciences Corporation

A Health Sciences Corporation that oversees several hospitals in Southern Ontario realized the importance of rising issues and complexity of post-go-live turbulences having a significant impact on their day-to-day operations.

Medical Requisition Processing

The organization embarked on an automation journey to improve efficiency and accuracy of the medical requisition intake process while increasing scalability.

Electric Power & Natural Gas Utility

The client has embarked on a journey to review opportunities for automation, develop an in-house centre of excellence and expertise.

Financial Services

The client wanted to automate two existing process within their financial reporting department by leveraging new RPA technology.